Skill Management Tool
The ready-to-use system of truth
The source of truth for skills in an organization is typically a centralized database that maintains an up-to-date and comprehensive repository of all skills relevant to the business. TalentGuard serves as the backbone for managing talent by offering a structured framework for skills across various roles, departments, and career paths. It ensures consistency, accuracy, and accessibility, acting as the definitive reference point for employees, managers, and HR teams. By keeping this database dynamic and continuously updated with new skills and evolving industry trends, organizations can effectively align workforce capabilities with their strategic goals, enabling better decision-making around talent development, succession planning, and workforce agility.
Create skills and competencies
TalentGuard’s platform provides the ability to create, edit, and compare multiple competencies essential for job functions, including skills, experiences, qualifications, and preferences. This functionality allows organizations to build comprehensive profiles for each role, ensuring that all critical aspects of a job are accurately captured. Users can customize these competencies to align with evolving business needs and industry standards. Additionally, the platform offers a comparison feature that enables side-by-side analysis of different competencies, making it easier to identify gaps or overlaps across roles. This flexibility ensures that organizations can maintain up-to-date and relevant job functions, fostering a more agile and responsive workforce.
Map skills and competencies to jobs
We offer the ability to map competencies, job grades, learning resources, and other critical data to job profiles, creating a holistic view of each role within an organization. This mapping ensures that job profiles are not just limited to a list of tasks or responsibilities, but are enriched with the skills and qualifications required for success. By linking job grades, learning resources, and competencies, organizations can align employee development with career progression, making it easier to identify learning pathways, training needs, and advancement opportunities. This integrated approach allows companies to effectively manage talent, ensuring that employees have access to the resources and guidance they need to grow in their roles and advance within the organization.
Calibrate jobs across job families
Job profile calibration involves fine-tuning the proficiency levels and importance of competencies tied to different job profiles and grade levels. This process ensures that each job profile accurately reflects the skills and expertise required for success at various levels within the organization. By adjusting these parameters, organizations can create clear distinctions between roles, making it easier to identify development gaps, ensure consistency across similar roles, and align performance expectations with job grades. This calibration also helps in establishing a fair and transparent system for evaluating employee performance and career progression, ensuring that competencies are weighted appropriately based on their relevance to each role.
Govern job role data
We enable seamless governance of job role data by tracking job role history, ensuring that all changes and updates to roles are properly documented over time. This feature allows organizations to maintain a clear record of how roles have evolved, providing insights into adjustments in responsibilities, competencies, or job requirements. By keeping a detailed history, companies can make informed decisions when reprocessing roles, compare past and current job profiles, and ensure alignment with organizational goals. This historical tracking also supports compliance and transparency, offering a reliable source of information for audits, workforce planning, and employee career development.
See How Our Platform Helps You Build a Future-Ready Workforce
TalentGuard partners with enterprises of 1,000+ employees in the U.S., Europe, Latin America, and regions within six hours of Central U.S., helping leaders reimagine talent strategies and shape the future of work. If you’re uncertain if we serve your area, please email info@talentguard.com.
Select from one of the bundles below and we will tailored the demo to your needs. Let us show you how TalentGuard’s solutions adapt to your industry.
Automate
Create skill profiles, create detailed job descriptions, align learning content with specific skills, and chart clear career path progressions to set the foundation for effective talent management.
Automate includes:
- Create Skill and Competency Profiles
- Develop Job Descriptions
- Map Learning to Skills and Competencies
- Map Career Path Progressions
Assess
Effectively assess their employees’ skills, identify gaps, and implement strategies to develop a skilled and competent workforce prepared to meet current and future challenges.
All the Automate features plus the ability to:
- Create a Skills Inventory
- Conduct Gap Analysis
Engage
Organizations can significantly enhance their talent development strategy and workforce effectiveness by assessing employee skills, curating personalized learning paths, recommending appropriate career paths, and tracking career goals.
All the Automate features plus the ability to:
- Assess Employee Skills and Competencies
- Curate Personalized Employee Learning Paths
- Recommend Employee Career Paths
- Track Career Goals
Optimize
Building talent pools, measuring employee performance, tracking certifications, and conducting multi-rater feedback enhance talent management, ensure compliance, and foster organizational leadership development.
All the Engage features plus the ability to:
- Build Talent Pools
- Measure Employee Performance
- Track Employee Certifications
- Conduct Multi-Rater Leadership Feedback
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Skill Management Tool
A skill management tool can help your organization understand where their employees are and what the core competencies are for individual employees. Management can also plan future progress with a clear view of the gaps they need to fill. When you’re looking for the best skills management software, it’s important to have a firm list of the specific things that you’re looking for in a program and a vendor.
Many companies will look for skills tracking software that offers employee skill management, skills mapping exercises, and robust reporting options to help human resources and management work to improve the process for employees and overall productivity. There are many choices in skills management software. Free options are available, and there are several options on the market in various price ranges to meet organization budgets. A skill management tool is designed to help your organization better define roles can be an excellent resource for managers looking to improve performance and add new talent.
Employee skill management solutions help you to see individual team members and give you an overview to clearly pinpoint where there are gaps that need to be filled. This can help with future training initiatives and to understand what qualifications should be prioritized in new and advancing staff members.
Talent Management System
Talent management software is more than a simple program to assess skills. Companies that use talent management software need a more robust solution. Often companies with a great many employees simply can’t organize efficiently without a good talent management system. The talent management tools included in a full management system can help you organize from recruitment all the way through the lifecycle of your employees. The talent management software market is growing at a rapid pace. Companies have found performance management software, talent acquisition software, and solutions to bridge all of the skills assessments necessary to run a productive team essential.
Talent management systems examples provide tools to help managers organize the entire lifecycle for their staff for growth and higher productivity. With robust tools and reporting options, HR can streamline the recruitment process to find the right talent for their open positions. Once employees join the team, the tools also help with development, training, and overall performance. When used effectively, your talent management system improves the work experience for your employees and propels the organization’s success.
Competency Matrix
A competency matrix is a fantastic tool to help your managers understand exactly what skills are present in the internal workforce. The employee skill matrix chart gives an overview of each employee and what skills they have. Why is this important? If you’re putting together a team for a specific project, the best skills matrix software can help you quickly assess what type of talent you have and what you might be missing.
To create a skills matrix template, you would first decide what the objectives of the project are and what competencies are needed to ensure success. The competency matrix software can be used for specific projects, to help you get an overview of your workforce, to hire for specific departments, or to gauge areas where your team may be lacking overall. You can use the matrix to help you find employees with particular experience such as a background with a programming language. You can also use the matrix to pinpoint soft skills, which can be integral to company success but may be overlooked when assessing job requirements.
Competency Mapping and Assessment
Competency mapping and assessment is an important process to help your leadership oversee and manage the most important asset any organization has – its employees. Competency mapping software can help your team develop the data and insights necessary to fill gaps and manage current talent. Using competency mapping tools and developing customizable competency mapping templates can help large organizations create a more accurate measurement of the talent they have internally.
The competency mapping examples allow you to better understand your key staff and pinpoint ways to drive progress, both for individuals and the company itself. A great company culture offers development opportunities that benefit the staff while strategically positioned to help with company goals. A great competency mapping software helps your staff automate this process, taking the guesswork out of assessments. Your organization gets a comprehensive understanding of the particular skills that each employee has and management can make new development opportunities available in a proactive way.
Competency Management Software
A good competency management system allows your leadership to automate the employee lifecycle to a great degree. What this means is that your competency management program provides robust information to help management create opportunities for staff while improving company performance. The market is saturated with competency management software – free, basic, and more advanced models are available for every type of organization and budget.
Your competency management system allows you to streamline the recruitment and onboarding process by organizing internal information and pinpointing the skillsets that are needed in a prioritized way. With access to robust reporting, HR and management can work more proactively with individual employees and build an exact overview of staff members to develop more productive teams.
Competency management is essential to prepare new employees for a successful transition into company culture. A great system can help you develop training initiatives that help your staff succeed, which in turn makes your organization stronger and more competitive. The tools available through a great software solution can help your staff oversee performance and performance reviews and provides a great marker to help staff and management correctly assess compensation packages and benefits. Whether you’re looking to fill gaps with new employees or interested in promoting employees from within, the data and analytics of a good system make your hiring choices precise and dependable.
Real-time skills intelligence, at the heart of decisions
Organizations need accurate insights into their workforce to make fast and confident decisions. A skills management tool gives leaders real-time visibility into the skills their teams already have and the capabilities they need to build. With a single skill management system, you can see gaps, strengths, and opportunities at a glance, reducing guesswork and making talent strategies more precise.
Companies implement skills-based workforce planning software to shift from reactive to proactive workforce planning. Leaders gain the ability to forecast future needs, align employees with business objectives, and adapt quickly to industry changes. This real-time intelligence empowers HR and managers to allocate talent where it will have the most significant impact, ensuring that decisions are always based on up-to-date skill data.
Skills data you can trust, backed up by actual results.
A skills management platform is only as good as the accuracy of its data. TalentGuard provides verified and continuously updated skills intelligence that eliminates uncertainty. Employees can self-assess, managers can validate, and HR can calibrate — creating a trusted source of truth for workforce capabilities.
When paired with robust employee skills management software, organizations gain confidence in using this data to drive tangible outcomes. For example, structured skills data can improve workforce planning, career pathing, and succession planning. To see how structured data transforms strategy, explore our resource on Software Skills.
Skill insights relevant to you that create a competitive edge
Each organization faces challenges, so it’s important to choose a flexible skill management software solution. TalentGuard makes it easy to adapt to industry-specific requirements by delivering insights that match the realities of your workforce. From finance to healthcare to technology, leaders can rely on skills data that reflects the responsibilities and capabilities most critical to success.
Leaders need more than data points—they need direction. Skills tracking software makes it easier to recognize employees who show strong potential, prepare for shifts in workforce demand, and shape development programs that meet real business needs. When raw data is transformed into strategic intelligence, the result is a lasting competitive edge that fuels business growth and keeps employees engaged.
Connected to the systems and workflows that you already use
Adopting a skills management platform should enhance your existing workflows, not disrupt them. TalentGuard connects seamlessly with your HRIS, LMS, and performance management systems, ensuring skills intelligence is integrated into daily operations. This makes it easy for employees and managers to work with familiar tools while benefiting from advanced skills insights.
A connected employee skill tracking platform ensures that data flows smoothly across departments. Recruitment, learning and development, and succession planning all draw from the same up-to-date information, eliminating silos and improving collaboration. By embedding skills intelligence into your existing workflows, TalentGuard helps your teams work smarter without slowing down.
One skills management platform to supercharge your team
Build
Every strong skills management system begins with a comprehensive skills library. TalentGuard enables HR teams to build structured frameworks that capture technical and soft skills. This ensures your workforce model reflects industry standards while adapting to organizational needs.
With intuitive tools, you can expand and refine your skills catalog as your business grows. A static spreadsheet can’t keep up, but a flexible skills management software platform grows with your workforce, ensuring your talent strategy stays relevant over time.
Map
While spreadsheets remain fixed, modern skills management software evolves alongside employees, helping organizations keep talent strategies fresh and future-focused. This creates a complete view of every position, ensuring responsibilities align with required skills. For more on structuring roles, explore Job Families in Talent Frameworks.
Skills-based workforce planning platforms make it easy to chart employee growth pathways by linking learning resources and performance expectations. This alignment ensures that development initiatives directly support personal goals and business objectives.
Assess
Spotting skill gaps requires more than guesswork. With TalentGuard’s employee skills management software, organizations can measure individual and team capabilities through self-assessments, manager feedback, and automated checks. This layered approach builds a dependable skills inventory.
These tools also track progress, clarifying whether training efforts deliver results. With that evidence, leaders can target development where it matters most and use resources effectively.
Report
Robust reporting is a cornerstone of practical skills management tools. TalentGuard delivers advanced analytics that transform raw data into actionable insights. Leaders can generate dashboards highlighting strengths, weaknesses, and trends across the organization.
These reports inform not only HR strategy but also business decisions. Using a skills management platform with strong reporting features, companies can justify talent investments, measure ROI, and demonstrate progress toward workforce goals.
Develop
Once gaps are identified, it’s time to act. TalentGuard enables organizations to design learning paths that target specific skill gaps. Employees benefit from personalized training plans that accelerate career growth while meeting business needs.
With skills-based workforce planning software, organizations can align employee development with long-term strategies. This ensures that training investments build skills and strengthen the company’s ability to adapt to new opportunities and challenges.
Find
Talent mobility depends on visibility. With TalentGuard, leaders can quickly identify employees with the right skills for open roles or upcoming projects. A skills management system helps reduce hiring costs by matching internal talent to new opportunities instead of relying solely on external recruitment.
This talent-matching capability also improves employee retention. When staff see clear career pathways and internal opportunities, they’re likelier to stay and grow with the company rather than seek roles elsewhere.
Integrate
No tool works in isolation. TalentGuard integrates skills data into performance reviews, succession planning, and career development initiatives. By embedding intelligence into these processes, the skills management software ensures reliable data backs every talent decision.
Integration also ensures scalability. The skills management platform adapts as your organization grows, extending insights across new departments, business units, or global regions.
And More…
TalentGuard doesn’t stop at the basics. The platform adapts to new workforce challenges with features like AI-driven recommendations and advanced benchmarking. As needs grow, our skills tracking software expands to meet them.
These innovations make TalentGuard the best skills management software choice for organizations that want to stay ahead of industry changes and maintain a competitive workforce.
Skills management software, loved by customers.
Organizations across industries rely on TalentGuard to simplify workforce planning, empower employees, and drive measurable business results. Customers appreciate how the skills management platform consolidates all workforce data into one accessible hub.
From small teams to global enterprises, businesses choose TalentGuard because it transforms how they manage skills, plan careers, and prepare for the future of work. For insights on career growth benefits, visit The Benefits of Career Pathing.
Keeping your skills data safe and secure
When it comes to workforce information, security has to come first. TalentGuard’s employee skill tracking platform protects sensitive data with advanced safeguards, including encryption, access permissions, and compliance frameworks that maintain security at every step.
Organizations choose a trusted skills management software solution to protect employee privacy and company integrity. Security is built in, so leaders can focus on using workforce insights to fuel growth, knowing the data is safe.
